Frequently Asked Questions

Kauai Aloha Weddings, has been coordinating weddings and vow-renewals on Kauai since 1994. From an intimate wedding for two on the beach, to an elaborate wedding and reception for 1500 guests, we will provide all the services for a stress free destination wedding. We are dedicated to personalized and professional services with no hidden costs. Listed below is a list of frequently asked questions by couples regarding our wedding coordination services.

Why do I need a wedding coordinator for my wedding or vow-renewal?

A wedding coordinator oversees the arrangements of your wedding or vow-renewal services leading into the event day. Your wedding coordinator determines the overall time line of the day and is also your liaison with all professional vendor services arranged for, or by the clients in accordance with the clients requests. Kauai Aloha Weddings has years of experience in suggesting the best venues for your event, the most experienced professionals in photography, video, music, florals, catering, transportation, and just taking the stress off your hands in planning a destination wedding.

When should I book my wedding or vow-renewal?

Most of our weddings and vow-renewals are scheduled 2 to 12 months in advance, though some are reserved less that a week in advance. It is suggested that you book your wedding or vow-renewal as early as 6-8 months before the event day, if you wish to reserve a particular date, time, and site location.

Weddings and vow-renewals are scheduled daily. Weddings and vow-renewals scheduled on Sundays are normally performed in the late afternoon. Weddings or vow-renewals scheduled for Holidays (Valentines Day, Easter, Thanksgiving Day, Christmas Eve, Christmas Day, New Years Eve, New Years Day) are charged a Holiday Rate which will be added to the wedding package price of your choice. Full payment for these Holiday weddings and vow-renewals must be received 60 days prior to scheduled date.

How do we obtain a marriage license?

Learn about obtaining a Hawaii marriage license »

What happens if it rains on the event day?

Kauai Aloha Weddings offers the following options for you as we do check the weather forecasts leading up to the event day.

We can move your ceremony to a church, provided the church is available and the minister officiating over your ceremony has agreed to this. We ask that the bride and groom extend a donation to the church.
Move the wedding to a drier location.
Postpone your wedding to another day, provided all vendors involved are available.
Work around the weather using umbrellas.

Are rehearsals offered?

Wedding rehearsals are offered at an additional fee should clients desire one. It is suggested that clients having a large wedding and reception at a church or private venue may want to consider this option. This insures that all involved; bride and groom, bridal party, minister, coordinator, and musicians are familiar with the logistics leading into the event day.

Do you sell the copyrights to the digital photography packages?

Our photography packages do not include the copyrights to the digital images although we do sell them at an additional cost. Our professional photographers provide coverage of your wedding or vow-renewal in digital photography. For Canada and International Destinations an additional postage charge will be added to your digital photography packages. Custom Digital Photography packages are available upon request for larger weddings and receptions.

We are interested in video coverage and are not sure whether we want coverage in DVD/Edit or DVD/Raw Footage. What are our choices?

We offer both. For DVD/Edit the finished tape is approximately 20-30 minutes long unless you are adding additional coverage of the event. The DVD/Edit version consists of additional footage of Kauai as well as music (3 songs) and is sent to you postage paid in the US. Receipt of the DVD/Edit version takes between 2-6 weeks to receive. DVD/Raw Footage is provided to you unedited after the wedding. The DVD/Raw Footage consists of no additional footage of Kauai or music. We also offer pre-wedding coverage, reception coverage, photo collages, that may be added to your DVD at an additional hourly rate. Rush Delivery and PAL conversion are available at an additional charge. Additional copies of the DVD/Edit and DVD/Raw Footage are available for an additional charge. For Canada and International Destinations an additional postage charge will be added to all DVD packages and copies.

What forms of payment are accepted by Kauai Aloha Weddings?

Kauai Aloha Weddings does not accept credit cards. Payments must be made in the form of personal checks, money-orders, cashiers checks, travelers checks or cash. All wedding and vow-renewals must be paid in full 30 days prior to event day. For Holiday weddings/vow-renewals full payment must be received 60 days prior to event day. All prices are subject to the Hawaii State Tax of 4.17%.

Non Refundable deposits will be applied to the wedding/vow-renewal package of your choice listed on our web-site and in our brochure.

What happens if I cancel my wedding or vow-renewal?

The non refundable fees collected for your wedding or vow-renewal will not be refunded should any cancellation occur after deposits have been received by Kauai Aloha Weddings. Should any cancellation occur 30 days prior to your scheduled wedding or vow-renewal date, no monies will be refunded that have been collected. For large weddings parties (20 or more guests) and receptions/custom packages a separate contract will state all cancellations policies as well as cancellations per vendor hired for the event and will apply if cancellation is made by clients. All vendors hired through Kauai Aloha Weddings will be covered under our liability insurance.

No refund will apply on any additional flower orders added to wedding packages.

I am planning a wedding and reception for a large group and want to know how you charge for your services?

For larger groups of over 20 people there may be an additional coordination fee added to your wedding and or reception. The additional coordination fee is a flat fee that includes: phone consulting, hiring and confirming all vendors involved and hired by Kauai Aloha Weddings, set up and break down prior to and after event day, and to be on location for the full duration of the wedding and reception. Our coordination fee is not based on an hourly rate or a percentage rate on the event day.

How long has Kauai Aloha Weddings been in business?

Kauai Aloha Weddings has been in business since 1994. We have been coordinating weddings and receptions since 1990 for other off island wholesale companies prior to opening Kauai Aloha Weddings. We are members of the Better Business Bureau of Hawaii and the Kauai Wedding Professionals Association.